Policies & Procedures
We are eager to create a memorable event for you. We make every effort to ensure that prices and policies herein are current; however, both prices and policies are subject to change.
In the event that Castlewood us unable to produce the cuisine requested by the Engager, a licensed, fully insured outside caterer may be brought in. Outside caterer will be required to provide proof of insurance and sign a waiver of liability and indemnity upon signing of the client event contract. For Saturday Evening a fee of $50 per guaranteed guest, regardless of age, will apply in addition to any Room Rental Fees. Reduced rates are available for Friday and Sunday. This fee will include the following:
- Setup and Breakdown of any and all buffet tables
- Menu and floor plan coordination with Outside Caterer
- Use of Castlewood Serving Equipment (Chaffers & Sternos - Caterer to provide Hotel Pans for Chafers)
- Bussing Staff
- Unlimited hot tea, coffee and water
Music, Decoration & Cake
Castlewood has a list of preferred vendors who can offer a variety of high quality services to enhance your event. If you wish to use a vendor other than those listed on our vendor list you may do so at your own risk. The Engager is expected to leave the building in the condition in which it was received. Please see Catering Manager for specific restrictions to room decor. Damage to Castlewood property will result in additional fees.
Linens, Tables & Equipment Rental
The Club provides floor length, white poly tablecloths for all 60” round banquet tables and white 12x12 poly napkins. The Club will also provide white tablecloths for buffet tables and displays.
Service Charges & Tax
Each event will have a taxable service charge plus applicable sales taxes applied to food and beverages prices. Please check with Catering Manager for applicable service charge. All applicable sales tax will be applied to all taxable items, including service charge.
At Castlewood we require each bride to have a Day of Wedding Coordinator. We are happy to provide this service for a fee of $1,500. Please speak to the Catering Manager for more details.
Beverage Pricing & Policies
The Club will provide all alcohol service for your event. Under special pre-arranged circumstances, you may provide your own wine or champagne, for a taxable corkage fee of $18.00 per 750ml bottle. Any guest who appears to be under the age of 30 may be asked to show valid California ID at any time during the event. All guests are required to have valid ID in order to be served alcohol at the bar. The Club reserves the right to deny service of alcoholic beverages to anyone, at any time, for any reason, especially to those guests who may appear to be intoxicated.
The event host is responsible for advising any and all guests and event vendors of the Club’s dress code. Blue jeans and/or denim of any kind are not permitted on Club property at any time. Collared shirts and closed toe shoes for gentlemen are required.
Member Pricing & Privileges
Our valued Members receive preferred pricing when hosting a personal event for themselves or any immediate family members. Preferred pricing will also apply to any corporate or company event hosted by a Member. We will extend select privileges for those Members wishing to sponsor a friend or associate for an event. Please note that not all privileges are transferable to guests when being sponsored by a Member. Please contact us with any questions you may have regarding this policy.
Room Capacities & Rental Fees
All Banquet rooms are rented in a block of eight (8) hours. The permitted time includes; two (2) hours for event set up, five (5) hours for cocktail hour/reception and one (1) hour for vendor breakdown and loadout. Additional time can be added, in advance, by the hour at $750 per hour, plus bartender fees, if applicable. A charge of $1,000 per hour will be added if time is extended on the day of your event. We will not extend events past midnight.